How to Closely Monitor Your Cashflow

When your business is moving along and growing you may forget to pay attention to the financial details that can change very quickly. Should a crisis or emergency happen at your company are you prepared for the financial impact that it can have? Closely monitoring your cashflow each month is a crucial piece of management that must not be overlooked. Cash pays your bills and helps you to grow and expand your company in today’s competitive marketplace. Let’s review some tips for you to use as you examine your cashflow and how it can be improved.


  1. You should first examine your invoice format and the process that you use to send them out and to follow up once the client has received them. Is the date due prominent? Have you included all of the details of the goods and services that you provided? Are you offering incentives for early payments or penalties for late remittance? It’s a good idea to periodically take a look at your invoices so that you can use the best format and procedure for your company’s collection of money.
  2. Next, you should anticipate a worst case scenario so that you’ll be prepared for any disaster that can impact your company. Do you have a savings account that can provide a comfortable cushion for your business? Are you setting aside each month some money to cover emergencies or a crisis that can impact your cashflow without warning? You should also visit the website so that you can have another plan ready to implement should financial woes strike your business. A trained team of professionals can review some of your business operations and help you to maintain your company until you have time to make the changes and modifications that are needed for successful cashflow.
  3. Do a study of your client payment history to see where changes need to be made in their payment plans. They may be suffering a downturn in business or may be experiencing a cashflow problem which indicates that they need to revamp their own invoicing process. Speak with them and perhaps accept smaller payments until they can get their finances sorted out and repaired. You may also want to offer incentives for clients who pay their bills early; on the other hand you can apply penalties for late payments. It’s important to always inform clients of any changes that you are making to your invoicing process so that they can adjust their own schedules as well.

Monitoring your finances closely, making changes and modifications when needed, and having an alternative plan in place can help your company to remain strong and competitive in today’s marketplace. When you protect your finances you are also protecting your business reputation in the corporate community which is another vital element for success. Stay in tune with what’s happening at your company and keep your finger on the pulse of the finances so that you can be proactive and deal with issues before they mushroom into real problems for you and your staff.